Pulse Chair and Committee Roles

The General Chair is responsible for overseeing and coordinating the whole conference with co-chair shadowing to learn for the following year.  

Chairs need to Submit Conflict of Interest (COI) forms to IEEE Conference Services (will be sent via email from IEEE Meeting, Conferences and Events (MCE) http://www.ieee.org/about/corporate/compliance/conflict_of_interest/coiandpob.html

Pulse Conference Finance provides the conference treasurer and chair with IEEE BTS specific guidelines. Staff will work with the conference treasurer on all budget items and will report to BTS Treasurer and VP of Conferences.

BTS Recommended Conference Timeline provides dates for all of the duties listed below.

  • Chairs will appoint the Pulse committee (including technical, paper selection, and sponsorship) as well as session chairs and assign tasks to them.

  • The chair will conduct all symposium calls (staff will set up web ex) and supply agenda. Staff will take minutes and action items and upload to shared drive on google.

  • The chair/committee are responsible for creating the main conference program, i.e. workshop and tutorial topics, Review and accept/decline papers. Chairs will identify presenters for special sessions, invited papers, keynotes. 

  • The chair/committee should work with the local chair to see if they are able to assist with attendance and/or committee duties

  • The chair/committee will ensure committee members are active in recruiting speakers, sponsors and attendees.

  • The chairs will establish registration pricing with assistance from staff based on previous years, sponsorship opportunities, etc.

  • In coordination with the BTS staff, the chairs will review all publicity (social media, webpages, fliers, notices, announcements, posters, etc.) and make sure no discrepancies appear. 

  • Attending committee calls as needed

  • Email correspondence

  • Desired soft skill - social media